Some rides are offered to BCI Members that are NOT sponsored by BCI. Trips outside of California or the U.S. such as Europe and Taiwan have been enjoyed by many members. Some are not "official" BCI rides so do not have coverage by our responsibility. These rides/trips may be listed because they are being hosted by a member or sponsor, but BCI does not have any control of the details.

Alternately a member may choose to organize a ride or trip by making these "official" BCI rides. Any club member in good standing can do this and it can be for both local and remote rides. The Ride Coordinator has authority to sanction it, considering safety and schedule conflicts with other BCI rides/events. Here are some reasons to do so:

1.       Advantages to the leader/organizer:

  • The leader will be covered by BCI’s $1 million general liability insurance.

  • The ride will be added to BCI’s calendar and tagged “Special & Remote Rides.”

  • Any route slip in BCI’s extensive Ride Bank library is available to use.

2.       Advantages to the participants:

  • BCI members will be covered by BCI’s supplemental accident medical insurance in case of injury or death.

  • With their experience, the club’s Ride Coordinator can assist with the route details.

  • Riders will be able to get a route slip, GPS mapping, and sign in on the BCI web site.

3.       Advantages to BCI:

  • If new routes are created, BCI builds its route slip library.

  • Encourages participant’s friends to join the ride and become BCI members.


The requirements to have a ride sanctioned by BCI are simple:

  1. Send an email to ridecoord@bikeirvine.org with the date, time and location of your ride.  If you are creating your own route, submit a route slip.  If you are using an existing BCI route slip, tell us which route it is – e.g. “SAT04”.  Do this at least 4 weeks before the ride.  You may use this Excel template to make your route slip or you may use a mapping site such as RidewithGPS.com.  The BCI ride coordinator can help you create a route with RideWithGPS and route slip in BCI’s format. 

    Once approved, the Ride Coordinator will post your ride details, route slip(s) etc. on BCI’s website and calendar with a link to handle sign-ins on TidyHQ.

  2. Before the ride or trip begins, have everyone sign-in. Anyone who shows up can sign-in on a smart phone as a member or guest before the ride starts.

  3. If anyone brings you a paper version of their completed sign-in / waiver form, submit it to BCI's Secretary. Alternately you may scan & email these.

  4. Finally, it’s not required, but the Communications Coordinator would love a post-ride write-up with pictures for the online Pacelines newsletter.